BWSL Meeting Minutes
12.10.07
I –Roll Call:
All teams had representation. Introductions were made and guests were welcomed.
II – Communication Reports from Board Members:
A. Vice President: Jennifer Reeves:
1. All teams were reminded that there are games this weekend, the final matches of the season. There has been a recent decline in players showing up. If any teams know they will not have enough players and will need to forfeit the game, they should notify the board ASAP.
2. Team Managers were reminded to submit any white game sheets they may still have.
B. Secretary: Jean Ansourian: nothing to report.
C. Treasurer: Trudy Pitters:
1. The BWSL account is reportedly in good standing. There is $6,800 in the bank account presently. $4416 is the total cost for registration fees that needs to be sent to the state. However, before the money is sent to the state, the numbers need to be double-checked to confirm that the number of passes given is equal to the amount of money that was collected. There were 186 players who registered in the fall and 27 players were dual registered (women who played both in the Women’s league and coed league.) The registration fee of $22 breaks down to $10 for registration and $12 for insurance. Dual registration costs an additional $10 for another registration fee. The league did not know of this extra $10 when registration occurred and therefore, it was not collected. All managers were asked to email Theresa with the names of any players who may have left teams and will not return in the spring. These players will be deleted from the system. In the future, female players playing in both leagues will not be dually registered. It was reported that this would not affect a player’s ability to access insurance from the state in the event of an injury.
2. Fees that still need to be paid before the end of the season are: (a) Referee Assignor and (b) referee costs for the final games. The fields have already been paid for.
III – Unfinished Business:
A. Spring Season Registration:
A lengthy discussion occurred regarding registration being as a team versus as individuals. A proposal had been made to begin registering individual players online. Bania provided a handout that had information on the amount of money raised from the current procedure of registering as teams versus a new process of registering as individuals. (See last page of the minutes). It was proposed that individual players would register online and be able to pay via credit card or Pay Pal. There would be a charge of $0.30 per credit card transaction and a 2.9% charge on the total billed. These costs would be built into the individual player costs. If anyone chooses not to pay online, they would still be able to pay via check or cash to the Registrar in person. Team sponsorship would still be taken into account and an example was provided of how that would work.
A long discussion was held on this proposal as there were divided opinions on the matter. Some of the advantages of the new individual registration that were raised were: less hassle for team managers who sometimes do not get fully reimbursed from their players; ensuring each player pays before they play; simpler to register as it can all be done online at anytime; it may encourage players looking to join the league to register and join teams or create new teams. Concerns were also raised over the new proposal. Some of the concerns were: some players might pay more per season than they already do now; team managers would not have control over the money collected and therefore not be able to have extra money for miscellaneous items for their teams (socks, refreshments, etc.)
A vote was conducted regarding choosing between $65 and $60 as the individual player fee. The majority chose $60 as the proposed individual fee.
A vote was then conducted to decide if the league should change from a $900 team fee to a $60 individual player fee for the Spring season. The majority voted to implement a $60 individual player fee.
Several items need to be voted upon and decided at the next meeting regarding the new individual player registration process. These items include:
1. Registration due date
2. Coed fees
3. Which teams have sponsorship and how much?
4. Rules for registration such as: pro-rates, refunds, late fees, etc.
B. BWSL Tournament:
The tournament will be held Saturday 2.2.08. The cost of the park is $225 per field per day. Three games can be played on one field. It was determined that only one field will be needed as we only have 3 sets of goals. There will be 3 divisions: women, men, and coed. Games will be 6 v. 6 with a 30-minute running clock. Referee payment will be $15 per game. Registration cost will be $200 per team. The specific details of the tournament will be determined at the next meeting.
IV - New Business
A. Coed:
A concern was raised over a decline in the number of players coming out to play coed. This has resulted in a decrease in the number of actual games being played as scheduled and an increase in games being forfeited and the players just scrimmaging. 2 proposals were made to increase participation:
1. Change the number of male and female players on the field to 3 men and 3 women. Goals scored by women would count as 2 points.
2. Take a break from the formally scheduled coed games and instead have pick up games two nights a week. These games would be open to all of the women who play in the Women’s league (cost built into registration) and the men who would play would pay a set amount per night.
A vote on these proposals was tabled until the next meeting.
B. End of season prizes:
Per Trudy, the budget that was created prior to the beginning of the season was for the 1st place team to receive $150 off the next season and the 2nd place team to receive $75 off the next season.
NEXT MEETING: MONDAY 1.14.08 AT
