BWSL Meeting Minutes

9/24/07

 

I –Team representation at meetings

Through a vote,  it was agreed upon to allow one person to represent a women’s and a coed team.

 

II – Individual fees vs. Team fees

A.    It was proposed to change the registration process so that each person registers individually, rather than as a team.  A flat fee would be charged per person. This fee would include registration as well as a jersey.   It is believed that this will allow the registration process to be easier and allow the league to bring in more new players as they could register immediately when they express interest in playing.  It was discussed that if this new registration process were to go into effect, any sponsorship that an individual team had would be shared by the entire league.

 

Concerns were raised regarding this proposal.  It was discussed that some teams have large sponsorship and therefore pay a nominal amount for the season whereas other teams have no sponsorship and this may be unfair.  It was also discussed that this change may lead to a decrease in sponsorship as some companies prefer to sponsor a specific team. 

 

This item has been tabled until the next meeting.  Gail is going to get more information on the specific cost of uniforms etc.

 

III – Annual League Affiliation Fee

            Trudy is waiting for an invoice so that this fee can be paid.

 

IV – Teams are lopsided in skill

A concern was raised that the skill level between the teams is lopsided.  This is leading to game scores being very high and some specific players are scoring many of the goals.  It was discussed that teams should monitor themselves and not allow the score to get out of hand or to allow individual players to score an excessive amount of goals.  It was recommended that after a player scores 2-3 goals, they be moved to defense or goalie. 

1.   A proposal was made to make a draft for the league.  Individual players would be rated on their ability and evenly distributed among teams.  A concern was raised that many players have been playing together on the same team for years and it was felt that players would not want to give that up.  Proposal was denied.

 

2.   A proposal was made to divide the league into 2 divisions:  Division A would be the top 4 teams and Division B would be the bottom 4 teams.  It was decided that this will begin for the Spring 2008 season.  Placement into Division A or B will be determined by the results from the Fall 2008 season.

 

V – Communication Reports from Board Members:

            A.  Vice President: Jennifer Reeves:

1.   Stats are being posted on the website.  Assists are not being posted because they are not being consistently reported.

 

2.   All stats need to be emailed to Jennifer no later than the Wednesday following the Sunday game.  It is requested that they be emailed by Monday.

 

B.     Treasurer:  Trudy Pitters

1.      Trudy was asked to bring a full written financial report to the next meeting.

2.      Trudy emailed Trevor who works for Brian Picollo.  A concern was raised regarding the lightening detector not functioning properly on Sunday 9/23/07.  The alarm never sounded at the field although the alarms elsewhere in the park had sounded.  It was noted that it is the responsibility of the referees to monitor the safety of the players and to decide if it is safe to play.  Specifically, on 9/23/07, the 7:00 pm games should not have started due to the lightening.  However, the games did begin and were then called 6 minutes into the game.  A concern was raised that referees may be tempted to begin a game just so that they can get paid.  A discussion followed on if the refs should be paid  for the 7pm game on 9/23/07 and if so, how much.  It was stated that the referees are to be paid $5 each as a courtesy if they show up to the field and the game is never played or if the game gets called less than 20 minutes after beginning.  Therefore, the refs on 9/23/07 will be paid $5 each for the 7pm game.

 

C.     Secretary:  Jean Ansourian

1.      An inquiry was made if the unused half of the field on Tuesday evenings during the 8:15pm coed game could be ‘sublet’ out to a men’s team from the Gold Coast League.  It was reported that this has been done in the past.  Trudy will get the exact cost information.

2.      All were reminded that Team 6 for coed is still in need of players.  It was also noted that players from the 7:00 games need to plan to stay to play on Team 6 to ensure that there are enough players to play during the 8:15 game.

 

D.    Referee’s Liason: Nikki Pipes: absent, but an issue was raised by those present:

1.      A concern was raised by representatives from the Fury that during one game there were only 2 referees, rather than 3.  If a referee is absent, the referees present are to find a “Club Linesman” who is someone at the field who will assist in making calls regarding a ball being in or out.  However, the Club Linesman does not make calls such as offsides. 

2.      All present were advised to notify the Referee’s Liason via email of any concerns with the referees.

E.     Games Rules Chairperson:  Debbie Chin: absent

F.      Arbirtration and Discipline Chairperson: Lauren Johnson: absent

G.    Marketing, Growth and Promotions Chairperson: Glenda Powers:  absent

H.    League Registrar: Theresa Mujica

1.      Everyone has paid the required registration fees for the fall season.

2.      One registration check ‘bounced’.  A $3 fee will be charged to the player and they must pay the league in cash.

 

VI -  New Business

A.    Meeting dates:

A conflict was noted for Glenda to attend meetings on the 4th Monday of the month.  Changing the ongoing date of the meetings was tabled until the next meeting.

 

B.     Add/ Drop players:

The deadline to add new players to a team roster is by the 4th game.  Any players added after this time will need to pay a late registration fee.  If teams need to drop players from their rosters, they must complete a “Player Release and/or Transfer Form”.  The only reasons to drop a player are: injury, pregnancy, or abandonment (missing 3 consecutive games).

 

C.     Meeting attendance: 

A concern was raised over absences today from those in elected positions. It was discussed that some who were absent did give notice that they would not be present and some did not.  It was pointed out that those who were absent without notice did not receive a reminder email. It was also discussed that historically, some chairperson positions have not been mandated to attend meetings and that those elected to those positions may not have accepted the position if they knew of this requirement.  It is felt that all elected individuals need to be present at all meetings.  A vote followed and it was decided that all elected positions need to be in attendance to all board meetings.  Jenn will email all elected members to inform them of the requirement to attend all meetings and the need to notify in advance of any absence.  It was pointed out the By laws state that 3 consecutive unexcused absences from meetings results in a position being revoked and reassigned. 

 

NEXT MEETING:  MONDAY 10/22/07 AT 7:00PM AT THERESA’S HOUSE