BWSL Meeting Minutes

11.16.2009

 

I –Roll Call:

Teams Present:  Sisterhood, Rocking Flamingos, Ravens, Lunachicks, X’treme, BC-Seahawks

Teams Absent:  Renegades, Fury and Red Bulls FC

 

 

II – Communication Reports from Board Members:

A.    President: Ericka Barquin:

1.      Spoke with the Soccer Locker manager about sponsoring the BWSL Tournament.

2.       They will have a coed team for our tournament

3.      They have a tournament the week after ours on 12/12.  5 v. 5 women’s indoor.  They would like us to promote their tournament at our tournament and in return will donate prizes for our raffle.

 

B.     Vice President: Jennifer Reeves:

 

                                                                          i.      Needs all white game sheets turned in from every team to verify points.

 

C.     Vice President (new): Melissa Casey: nothing to report

 

D.    Secretary:  Jen Pudsey: nothing to report

 

E.     Treasurer:  Albania Macrae:

1.      Register Balance = $8,491.55 after outstanding fees have been paid balance is $3,775.55.

2.      Fun Day

                                                                          i.      budget

1.      1 field split into 2 = $205

2.      Shirts and printing = $229

3.      DJ = $300

4.      Total without food expense = $734

3.      Tournament

                                                                          i.      Budget

1.      Park Fees usually $20/hr split into 3 $120

2.      Refreshments to sell = $50

3.      Ref fees = 3 refs 6 games at $35/game = $630

4.      FSSA Fees = $3,036

5.      Ref Assignor = $200

6.      Ending balance should be no less than $3,000 to pay for fields for next season.

 

 

F.      Registrar: Teresa Mujica:

1.      Needs an update of registration for state to pay the FSSA fees

 

G.    FSSA Liaison: Heather Aguilar: absent

 

H.    Referee’s Liaison: Marie Amatulli: absent

 

I.       Games Rules Chairperson: Debbie Chin: absent

 

J.       Marketing, Growth and Promotions Chairperson: Renia Perez: absent

 

K.    Marketing, Growth and Promotions Chairperson (new): Erin Scoggins: absent

 

III – Unfinished Business: 

A.    Game Stats:

1.      Ravens said they had a problem with the deadline because the person who is responsible for reporting the scores works late and couldn’t get the scores in. 

2.      The main reason for the Wednesday deadline is Jen/Melissa cannot stay for all games to finish each week to collect the sheets and we need the stats on the website updated each week in a timely fashion and the board decided Wed evening was an appropriate deadline for stats to be reported

3.      Board decided we would change the rule on reporting stats to read that the score of the game must be reported by Wednesday.  Goal scorers and assists are not necessary by the deadline.

4.      All Teams must report score whether they win or lose the game.

5.      Encourage each team to have more than 1 representative to report the scores.  Each rep should copy the other when they do report so Jen/Melissa does not get inundated with repetitive emails.

 

B.     BWSL Role Models & Sportsmanship

1.      Board Members must set an example for the rest of the league.

2.      Show good sportsmanship and respect for referees and other players.

3.      Every player needs to shake hands with the other team at the end of the game.  Each team captain/Board Member should make sure that this happens, regardless of the outcome of the game or events that have occurred during the game.

 

C.     Fun Day:

1.      Teresa and Erin will get together to determine what food the league will provide.

2.      Each team needs to get a final head count and email to Teresa and Erin.

 

D.    Tournament:

1.      One the flyer is finalized, we need to send it out via email to all team reps.

2.      Bania has contact info for teams from last year’s tournament and she will send the flyer to them.

3.      Someone who has access to the BWSL page on facebook needs to update it with the flyer.

4.      Sponsors will be finalized by 11/17/09 by Jen Pudsey and Ericka.

5.      Erin to find out about prizes for 1st place for each division in the tournament.

6.      Ericka to look on FSSA site for other leagues in the area to contact with the flyer to promote the tournament.

   

IV - New Business

 

A.    New Team joining the League:

1.      Broward College Seahawks

2.      They will pay the registration in bulk.  We need to set up the website to accommodate this.

3.      They will email Teresa all of the pics and player info for the player’s passes directly.

4.      They have already ordered jerseys that are royal blue and white which conflicts with Sisterhood’s colors.  They will try to order an alternate jersey but if not possible to change their order, they will either obtain a 2nd jersey or pennies to wear when they play Sisterhood.

5.      BC Seahawks have a field reserved every Tues and Thurs from 8:30pm – 10:30pm at the South Campus on Pines Blvd next to Perry Airport.  They have invited any teams to come out and scrimmage.  Specifically, we would like to try to plan a scrimmage for December 1st.  Pass out info to your teams and see how many players are interested in scrimmaging on that day.  Get in touch with Patty at pbarney@broward.edu or 954-610-3486 to plan a scrimmage.

 

B.     Spring Season:

1.      Bania needs to reserve the fields for Spring Season

2.      She will also find out the dates the fields will be closed in December and January.

 

 

NEXT MEETING:  MONDAY, DECEMBER 14TH, 2009 AT 6:30PM AT TERESA’S HOUSE

 

ALL BOARD MEMBERS MUST BE AT THE MEETING

 

 

AGENDA ITEMS FOR THE NEXT MEETING:

1.      Reserve Fields for Spring Season