BWSL Meeting Minutes

3.1.2010

 

I –Roll Call:

Teams Present:  Sisterhood, Rocking Flamingos, Ravens, Lunachicks, X’treme, Renegades, Fury, BC-Seahawks, Blue Ballers, Red Bulls (late)

Teams Absent: None

 

 

II – Communication Reports from Board Members:

A.    President: Ericka Barquin:

1.      Refunds – Team Captains should send an email to Bania with a description of who needs reimbursement and why.  These should only be for mistaken payments only.  In the subject line of the email list (team name)/reimbursement.  This is not a drop/add situation or pregnancy or injury refund.  Those would need to be considered on a case by case basis.

 

B.     Vice President: Melissa Casey:

1.      The game sheets need to be turned into Melissa each week after the games.  If you cannot find Melissa, look for either Jen Pudsey or Ericka and they can scan the game sheets and email them to Melissa unless you have the ability to do that yourself.  Stats still need to be emailed to her by Wednesday (end of the day) or they will not be counted in your final stats.  Only the score of the game is necessary not goal scorers and assists unless you have that info.  You also need to include any yellow/red cards issued during your game in the stats.

 

C.     Secretary:  Jen Pudsey:

1.      Contact List is almost complete and a copy will be sent out to all team reps and Board Members.

 

D.    Treasurer:  Albania Macrae: late

1.      Fury and X’Treme had players that registered before the $65 fee was adjusted to $68.  The Captain for each of these teams needs to collect $3 from each of these players and turn it into Bania.

2.      Teresa will give Bania a final number of how many players’ passes were done for the Spring Season.

3.      There is an issue with the Blue Ballers team roster.  Some players are showing up twice in the system.  Teresa needs to speak with heather and have her contact the FSSA to straighten out the double registration.

 

E.     Registrar: Teresa Mujica:

 

1.      Teresa has a player that does website design.  She will put her in touch with Ericka.

 

F.      FSSA Liaison: Heather Anquillare: absent

 

G.    Referee’s Liaison: Marie Amatulli:

 

1.      The referee did fill out the injury report for the Ravens injury in the earlier game.

2.      Derrick – who does he contact when there are missing refs?  Could he send the crews to expect to Ericka each week?

 

H.    Games Rules Chairperson: Debbie Chin:

 

1.      Rules have been updated and emailed to Ericka and Melissa but they cannot update them on the website.  Someone will send them to Jen and she will try to update the rules on the site.

 

I.       Marketing, Growth and Promotions Chairperson: Erin Scoggins: called in

 

1.      Tournament info: March 20th 9am-5pm 6v6 Men’s, Co-ed, Women’s Open and Women’s over-30 divisions.  Games are a straight 30 minutes.  $200 per team entry fee with a maximum of 10 players per team. 

2.      Facebook will be updated with a link to the BWSL website and emails will be sent out with the Flyer for the tournament.

3.      Registration will be through the website via PayPal. 

4.      The league is allowed to get sponsors now.

5.      A friend of Ericka’s will design the flyer and should have it to her in the next 2-3 days.

6.      Erin will do an outline of the work involved as she works on the tournament so that it can be turned over to the next incoming Board Members.

7.      The league will sell drinks and food at the tournament.

 

III – Unfinished Business: 

A.    Spring Registration:

1.      From this point forward for the season, if you are adding a player to your roster, you have to drop a player. 

2.      Deadline is Thursday at midnight for them to be eligible to play in that week’s game.

3.      Contact Teresa first with player information.  Then email Ericka so she can adjust the registration fee on your team page so the new player can register at the reduced rate.

4.      To drop a player, it has to be because of injury, pregnancy or player abandonment.

5.      Registration cost will be prorated based on how many games are left.

 

B.     Tournament:

1.      The website has been updated with Registration.

2.      All BWSL teams should try to put a team in and register early.

3.      Seahawks are planning on entering 2 teams.

4.      The prizes for winning the tournament might possibly be a credit that can be used in a future BWSL tournament. 

5.      Everyone should look for a sponsor to help with prizes/raffle.  Possibly a restaurant gift certificate?

6.      Last minute registration – we will only accept cash, no checks.  If they are going to pay the day of the tournament, then they will have to pay a $100 non-refundable deposit.  Everyone else should register and pay through PayPal.

7.      Referee fees for the tournament will be about $30-$35 per game.  Bania will look at the records to see what we paid them last tournament.  ‘

8.      Each game is 30 minutes with a single referee.

9.      Last day to register for the tournament will be Tuesday, March 16th.

10.  The league will sell drinks and snacks at the tournament.

11.  Bania needs to add an email address to the registration page for a contact person.

 

   

IV - New Business

 

A.    BWSL Banner on Fence at Park:

1.      The Park took down the banner because they said it was ripping.  We need to look into getting another banner made.

 

 

 

NEXT MEETING:  MONDAY, APRIL 5th AT 6:30PM AT TERESA’S HOUSE

 

ALL BOARD MEMBERS AND TEAM REPS MUST BE AT THE MEETING

 

Financial Statements

Cash Flow – Last Year

 

1/1/2009 through 12/31/2009

 

Category Description

1/1/2009-12/1/2009

Overall Total

 

 

 

 

 

Inflows

 

 

 

Uncategorized

$40.00

$40.00

 

Arbitration Fee

$50.00

$50.00

 

Coaches Fees

$5.00

$5.00

 

PayPal Fee

-$891.15

-$891.15

 

Player Online Registrations

$186.00

$186.00

 

Shopping Cart Payment Received

$26,274.09

$26,274.09

 

TOTAL INFLOWS

$25,663.94

$25,663.94

 

 

 

 

 

Outflows

 

 

 

Uncategorized - Payments to state and IRS

$1,320.20

$1,320.20

 

Administration Services

$165.00

$165.00

 

Affiliation Fee

$50.00

$50.00

 

Business Fees

$61.25

$61.25

 

Event Planning

$843.73

$843.73

 

Field Rental

$6,035.00

$6,035.00

 

FSSA Player Registration

$3,036.00

$3,036.00

 

Internet Hosting

$107.40

$107.40

 

Marketing

$50.00

$50.00

 

Meeting

$347.35

$347.35

 

Player Pass

-$23.00

-$23.00

 

Player Registrations

$387.59

$387.59

 

Players Pass Registrations

$902.00

$902.00

 

Prizes

$150.00

$150.00

 

Referee Assignor

$500.00

$500.00

 

Referee Fees

$9,280.00

$9,280.00

 

Refunds

$1,992.99

$1,992.99

 

Supplies

$359.84

$359.84

 

Tournament Team Fees

-$1,200.00

-$1,200.00

 

TOTAL OUTFLOWS

$24,365.35

$24,365.35

 

 

 

 

 

OVERALL TOTAL

$1,298.59

$1,298.59

 

 

February 2010 Reconciliation Summary

BANK STATEMENT - CLEARED TRANSACTIONS:

Previous Balance:

$9,867.55

# of Items

Checks and Payments

18

-$8,279.51

Deposits and Other Credits

13

$3,453.48

Service Charge

0

$0.00

Interest Earned

0

$0.00

Ending Balance of Bank Statement

$5,041.52

YOUR RECORDS - UNCLEARED TRANSACTIONS:

Cleared Balance:

$5,041.52

# of Items

Checks and Payments

2

-$524.75

Deposits and Other Credits

1

$10,000.00

Register Balance as of 2/28/2010

$14,516.77

Checks and Payments

9

-$7,772.00

Deposits and Other Credits

0

$0.00

Register Ending Balance:

$6,744.77